June 5, 2023 council adoption minutes
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June 05, 2023 7:00 PM City of Smyrna Mayor and Council Meeting Smyrna Community Center Magnolia Room Page 11 of 15 Aye: 7 – Councilmember Pickens, Councilmember Hines, Councilmember Lindley, Councilmember Welch, Councilmember Wilkinson, Mayor Pro Tem / Councilmember Gould, Councilmember Young Nay: 0 – None Recuse: 0 – None E. AGR2023-015 Approval of the Framework Agreement with Cobb County to fulfill role as Project Administrator with Georgia DOT for South Cobb Improvement Project and authorize the Mayor to sign and execute all related documents. Ward 5 Councilmember – Susan Wilkinson Ward 3 Councilmember - Travis Lindley Joe Bennett, City Administrator, provided the following information: Georgia Department of Transportation requires municipalities to be certified to administer projects (LAP Certification) that receive Federal Funding from FHWA. This certification includes designated persons to address specific areas of responsibility such as procurement, plan development, right-of way acquisition, and construction administration, among others. The City of Smyrna is pursuing LAP Certification with GDOT, but until we are certified, Cobb DOT will act in that role to maintain the project management procedures established by GDOT to advance the project within process. This will necessitate Cobb DOT to enter into a Framework Agreement with GDOT, which will then be replaced with a new Framework Agreement when the City is LAP certified. Councilmember Susan Wilkinson made a motion to approve item AGR2023-015, the Framework Agreement with Cobb County to fulfill role as Project Administrator with Georgia DOT for South Cobb Improvement Project and authorize the Mayor to sign and execute all related documents; seconded by Councilmember Travis Lindley. The motion to approve carried with the following vote: Aye: 7 – Councilmember Pickens, Councilmember Hines, Councilmember Lindley, Councilmember Welch, Councilmember Wilkinson, Mayor Pro Tem / Councilmember Gould, Councilmember Young Nay: 0 – None Recuse: 0 – None F. ATH2023-11 Approval of an amendment to the Water and Sewer CIP project # 52301 Infrastructure Improvements to increase the budget in the amount of $254,852.24, an amendment to Water and Sewer CIP project # 52313 Lead and Copper Inventory to increase the budget in the amount of $254,852.23, and an amendment to the Water and Sewer CIP project # 52013 Windy Hill Modifications to decrease the budget in the amount of $509,704.47 and close out the project. Citywide Joe Bennett, City Administrator, provided the following background: