Committee of the Whole Meeting - A. Max Bacon City Hall - HR Training Room — Minutes
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February 26, 2026 6:00 PM City of Smyrna Mayor and Council Meeting 2800 King Street SE Human Resources Training Room Page 2 of 4 A. COW2026-015 GMA Retirement Plan Discussion – Defining Unusual Compensation Citywide Carol Sicard, Human Resources Director, provided the following information: • There is a need to update the retirement plan to exclude certain types of compensation, including longevity pay and bonus payments. • The plan currently excludes overtime and other unusual compensation, but some forms have slipped through the cracks. • She recommends excluding bonus payments, clothing allowances, the payment of wages in lieu of notice, and other outliers to align with the plan's intent. • The discussion includes the impact of these exclusions on employee contributions and the need to reaffirm the plan's language. • Anything that people have already made contributions on will still be valid. B. COW2026-016 Cup Daze ‘26 Discussion – Richard Garland Richard Garland, Community Services Administrator, provided the following information about the World Cup Celebration planning: • Provided an outline of the World Cup celebration schedule, including games and events in Atlanta. • The event will include higher activation for USA games and other significant matches. • The Smyrna Community Center / Village Green will host two mobile screens and a third smaller screen at the small playground. • The cost of the event is estimated at $105,757.39, including a 16x9 screen, sound system, installation, and rented trust system. • There is a 6-week lead time to get the screen in the United States. • Application has been made to FIFA to obtain licensure to show the games. He estimates it might cost between $25,000 – $30,000. 4. Review of Current M&C Agenda A. COW2026-017 Review of the March 2, 2026 Mayor and Council Meeting Agenda ATH2026-026: Kristin Robinson, Deputy City Administrator / CFO, provided the following background: • Parks and Recreation has requested weather monitoring/alerting equipment to be installed at River Line Park and Jonquil Park to provide safely for patrons of those parks. This was not included in the FY 2026 Adopted budget, so we need to amend the Parks Maintenance departmental budget to cover the equipment and related implementation costs ($26,650) and the annual fee ($2500/site, total $5,000). • Council approved the use of a new software platform at a previous meeting. We need to amend the Parks Admin departmental budget for the implementation costs associated with that switch. • We have contractual obligations related to a former employee that were not included in the adopted budget. We need to amend the Administration and General Government Allocations departmental budget to cover expenses, contractual salary, and benefit amounts.