2025-12-11 December 11, 2025 Committee of the Whole Meeting Minutes - FINAL
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December 11, 2025 6:00 PM City of Smyrna Mayor and Council Meeting 2800 King Street SE Human Resources Training Room Page 3 of 5 • Search reason and user ID are saved in a permanent audit trail. • Flock encourages all agencies to have regular audits to ensure proper usage. • Coming Soon: Proactive Auditing to alert to potential misuse. Community Safety, Community Values: Industry Leading Compliance Features: • Search Filters – Prevents searches related to immigration or reproductive health at the request of a community. • Permanent Audit Logs – Communities can require both search reason and case number be included in any search. • Federal Limitation – No federal access to nationwide or statewide lookup. Agencies can share their data, not Flock. • Legal Response – Our contract mandates we alert you to any legal request for your data so your counsel can decide how to respond. Councilmember Hines stated that as a prosecutor for 20 years, stated that Flock has the kind of technology that helps with convictions for crimes, especially for those crimes committed when someone flees. She asked how open records are handled. Mr. Jeffcoat stated that each agency has policies and procedures and built out models in the software that allows for those searches and provide the trails for auditing purposes. Councilmember Welch asked if additional personnel is needed if they move forward with this, and he asked what the range of the drones is. Chief Zgonc stated it does not create more work for personnel. It makes things more efficient for current personnel. Mr. Jeffcoat stated drone range is typically 3.5 miles radius. B. COW2025-023 Croy – Quarterly Update – Greg Teague / Zach Strickland Zach Strickland, Croy Engineering, presented the following: Active Projects: December 2025 Windy Hill Road Improvements – Complete South Cobb Drive Improvements – Preliminary Engineering Progress - Funding Information City of Smyrna GDO T ARC Community Project Funding Funding Needed Total Design $4,212,35 3 - - - - $4,212,353 Right-of- Way $80,000 - $400,000 - - $480,000 Constructio n $3,295,25 6 - $8,360,00 0 $8,116,279 * $10,931,462 * $30,702,99 6 Total $7,587,60 9 TBD $8,760,00 0 $8,116,279 * $10,931,462 * $35,395,34 9 *Draft FY26 THUD CPF Project List reflects $2,000,000 appropriated from McBath. - Schedule: November 2023-April 2028 • Concept Phase: Nov 2023 – July 2026 • Environmental Activities | Preliminary Plans Phase: Dec 2023 – July 2026 • Preliminary Plans Phase | Preliminary Field Plan Review: Dec 2024 – Sep 2026 • Right-of-Way Plan Activities: July 2026 – Oct 2026 • Final Design & Right-of-Way Acquisition | Final Field Plan Review: Augh 2026 – Oct 2027