Issue Sheet POL2025-006
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City of Smyrna Issue Sheet File Number: POL2025-006 A Max Bacon City Hall 2800 King Street Smyrna, GA 30080 1 2 7 1 Agenda Date: 10/20/2025 In Control: City Council File Type: Policy Agenda Section: Formal Business and Presentations Department: Human Resources Agenda Title: Approval of Pay and Compensation Policy (EMP 6-COMBINED) and authorize the Mayor and City Administrator to execute all related documents. Citywide ISSUE AND BACKGROUND: The City of Smyrna undertook a comprehensive review and consolidation of its pay-related personnel policies to ensure consistency, legal compliance, and administrative efficiency. Various pay practices—including overtime, on-call, incentive, progression, supplemental and specialty pay—had been addressed through separate policies adopted at different times. To improve clarity and eliminate conflicting language and redundancy, these policies have been rewritten and merged into a single, unified Pay and Compensation Policy. This consolidated document aligns our current pay practices with current federal and state labor regulations, reflects best practices, and provides a clear, transparent framework for administration. The revisions also clarify procedural responsibilities, standardize approval processes, and incorporate new provisions such as discretionary bonuses and the requirement that all compensation is contingent upon annual budget approval by the Mayor and City Council. RECOMMENDATION / REQUESTED ACTION: Staff recommends approval of the proposed Pay and Compensation Policy (EMP 6-COMBINED) and authorize the Mayor and City Administrator to execute all related documents.