2025-01-06 January 06, 2025 Mayor and Council Meeting Minutes - FINAL
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January 06, 2025 7:00 PM City of Smyrna Mayor and Council Meeting 2800 King Street SE Council Chambers Page 10 of 14 purchases up to the bid thresholds in place in the City’s purchasing policy. There has been some confusion on if approval was given up to both limits currently in place. These limits are currently $50,000 for non-public works contracts, and $100,000 for public works contracts, but may change with future revisions to the policy. We are asking for formal approval to put this administrative approval in place. Councilmember Rickey N. Oglesby, Jr. made a motion to approve item ATH2025-013; seconded by Mayor Pro Tem / Councilmember Tim Gould. The motion to approve carried with the following vote: Aye: 7 – Councilmember Pickens, Councilmember Hines, Councilmember Lindley, Councilmember Welch, Councilmember Wilkinson, Mayor Pro Tem / Councilmember Gould, Councilmember Oglesby Nay: 0 – None Recuse: 0 – None F. ATH2025-011 Authorization to allow administrative approval of Water, Sewer, and Storm water projects up to $400,000 when a unit price contract is effective that has been bid and awarded through formal Council action. Citywide Joe Bennett, City Administrator, provided the following background: At a previous Committee of the Whole meeting, the Finance department, Water and Sewer department, and Public Works department spoke with Council about allowing for administrative approval for contracts up to $400,000 when the departments had gone through a formal bid process and Council had taken formal action to award a unit price contract for Water, Sewer, and Storm water projects. We have looked through the meeting minutes and have not been able to find formal documentation of Council’s agreement. We are asking for formal approval to put this administrative approval in place. Councilmember Charles Welch made a motion to approve item ATH2025-011; seconded by Councilmember Latonia P. Hines. The motion to approve carried with the following vote: Aye: 7 – Councilmember Pickens, Councilmember Hines, Councilmember Lindley, Councilmember Welch, Councilmember Wilkinson, Mayor Pro Tem / Councilmember Gould, Councilmember Oglesby Nay: 0 – None Recuse: 0 – None G. CHOR2025-001 Approval of a change order to revise the clear coat anti-graffiti coating to tinted anti-graffiti coating to the contract with Baldwin Paving, (1014 Kenmill Dr. N.W., Marietta, GA 30060) in the amount of $38,350 and authorize the Mayor to sign and execute all related documents. Ward 5 Councilmember Susan Wilkinson Ward 3 Councilmember Travis Lindley Joe Bennett, City Administrator, provided the following background: