Committee of the Whole Meeting - A. MAX BACON CITY HALL, HR TRAINING ROOM — Minutes
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February 27, 2025 6:00 PM City of Smyrna Mayor and Council Meeting 2800 King Street SE Human Resources Training Room Page 8 of 10 • Presentation to Smyrna City Council was December 5, 2024. A Framework Agreement has already been approved and executed by both the City and County to facilitate execution of the construction contract. Windy Hill Parkway Improvements • Status: Projected 2025 Conversion of Sports Lighting to LED on sports fields / courts • Partially obligated for the Conversion of LED Lighting component on River Line & Jonquil Parks turf field Contract (FY 2024) • Project awarded to Musco Sports Lighting ($1,285,986.00); Installation to begin early 2025; to include Ward, Brinkley, River Line, Jonquil, and Cobb Parks; Ward Park has been completed; Brinkley to begin March 3, 2025 Councilmember Oglesby noted some concerns about the outdoor pool vs an indoor pool. Because the pool will not be completed for another two years, it was decided to postpone this discussion to a later date closer to that time. 4. Review of Current M&C Agenda A. COW2025-032 Review of the March 3, 2025 Mayor and Council Meeting Notice and Agenda Councilmember Lindley spoke about his meeting with Pastor Pennington of Smyrna First Baptist Church. He indicated they would be breaking ground in the fall and in their new building around New Year’s, 2027. He explained that they asked about expanded water retention opportunities. Mayor Norton suggested that, because there are around 240 people who RSVP’d for the Smyrna Arts Council Artist Recognition, they come to City Hall at 6:30 PM after their reception and forego the Pre-Council meeting to recognize the artists. All were in agreement. ATH2025-034: Kristin Robinson, Deputy City Administrator/CFO, explained that Windows 10 is end of life effective October 2025. The City has 83 laptops, 36 desktops, 76 PD Toughbook/Rugged Laptops, 7 other specialty computers that are due for replacement due to the Windows 10 EOL that must be upgraded before the October deadline. IT requested funding for these replacements during the CIP process for the FY 2026 budget. Administration and Finance recommended committing funding the the FY 2025 budget to have adequate time to get the computers ordered and replaced ahead of the deadline. In a previous budget amendment, we amended and increased the FY 2025 revenue budget for unbudgeted HB 489 revenue that will offset this expenditure increase. POL2025-001: There will be a discussion about fees and cost recovery during the budget process. ATH2025-035: Paul Osburn, Deputy Public Works Dir., explained this request is based on the Public Works restructuring of the Warehouse Division to reclass current positions to allow for future progression as well as removing the supervisory position that was deemed unnecessary for the efficient and effective operations of the warehouse division. There will be an increase in salaries of $5,424.00 in total; however, there will be no budget impact due to the removal of the supervisory position that was previously over warehouse staff. This request is based on the recommendation of Public Works and Human Resources.