Meeting discussionsStart with a topic.

A. Max Bacon City Hall in the HR Training Room at 6:00 PM.

3. Staff M&C Agenda Items to Review

A. COW2025-065 Project Updates from Staff Carson Haynie, Special Projects Manager, provided information regarding CON2025- 004 (Rebuilding Together Atlanta) and CON2025-006 (Designing Local contract extension, ATH2025-105 (“Race to See 5K” road closures and permit), AGR2025-026 and AGR2025-028 (CDBG Amendments No. 3 and No. 4). Jennifer Bennett, Community Relations Director, provided information regarding 2025- 227 (Radio Partner/activities). Mike Jones, City Administrator, discussed updating the Mayor and Council alternating between staff updates and project updates. He asked that council express which projects and departments he wants updates on specifically so further detail can be provided, though a spreadsheet with all projects and staff updates will be available. Richard Garland, Community Services Administrator, provided the following updates Creatwood Park Next Steps: Complete Final Checklist Open Park: Monday, June 16th Ribbon Cutting: Friday, June 27th River Line Park Splashpad Infrastructure is being installed, removal of old concrete slabs, installation of sewer line Next Steps: Layout building Foundations Plumbing Anticipated Completion: Rain is impacting schedule with an anticipated completion date of December 2025 Village Green Bathroom & Playground Next Steps: Playground equipment footer install Shade structure foundation install Building vertical Anticipated Completion: Behind schedule with an anticipated completion date of August 2025 Tolleson Park Aquatics Next Steps: Complete Demo Grade out to pad ready site Design Work ongoing, schematic designs submitted this past week for staff review Anticipated Completion: April 2027 Sports Lighting Conversion Next Steps: Completing Jonquil Park Anticipated Completion: July 2027 Other Projects: Tolleson Park Bridge Replacement (SPLOST): • Pre-bid meeting scheduled for June 17 Rose Garden Park Pavilion and Playground (CDBG): • Foresite is completing final Construction Documents • Anticipated date to open project for bids is Fall of 2025 Riverview Park Trail (TPL): • Formal agreement signed between City and TPL. Construction to begin this summer. Architectural Services: • Qualifications received – in staff review. Deadline for staff review is June 20. Firm interviews to follow.

Library Bathroom: • Ongoing Georgia Power Green Initiatives: • Interior LED retrofits and HVAC are near complete • Police and Fire Station 1 will have new generators by August • Community Center will be closed when the HVAC is installed there Communications and Website Improvements: Councilmember Oglesby mentioned that the website need improvement, especially the way good things are promoted. Even though he knows what he is looking for, it is still difficult to navigate. Councilmember Hines reiterated how complicated it can be to find information on the website. Mayor Norton recommended that concerns be sent to Mike Jones and Jennifer Bennett. Mayor Pro Tem Gould asked Chief Zgonc to talk about interactions and feedback from residents: • There is a need for better tools to enforce noise ordinance violations, including commercial decibel meters. • Residential: 65 decibels, Industrial Mixed Use: 70 decibels - lower readings begin at 11:00 PM • Training new employees centers around professionalism and customer service, especially from 911 operators • 911 operators have a stressful job, and they have to work through a systematic approach in the system that is used for logging these calls

4. Formal Business and Presentations

5. Review of Current M&C Agenda

A. COW2025-063 Review of the June 16, 2025 Mayor and Council Meeting Notice and Agenda Z25-022: Smyrna Preparatory School is requesting the location of a school at 4100 King Springs Road which is occupied by Life Church Assembly of God. The subject property is zoned R-15 and Section 701.5 of the Smyrna Zoning Code requires schools within a residential zoning district to be subject to the approval of Mayor & Council. ORD2025-005: The city is being petitioned to annex 1990 Watkins Road and adjacent right-of-way as described in the legal description. The subject property totals 7.55 acres and is zoned HI (Heavy Industrial) in Cobb County. The property will retain the HI (Heavy Industrial) zoning if the annexation is approved. AGR2025-018: The scope of work provided by the Program Management Task Order will be as outlined in the Professional Services Agreement for Smyrna 2016 SPLOST Program Management Services. This work will be completed as an hourly not to exceed fee project. Invoicing will be progressive and will be submitted monthly for work completed to date less previous payments. This proposal incorporates, as if fully set forth herein, the terms and conditions of the Professional Services Agreement for Smyrna 2016 SPLOST Program Management Services dated August 3, 2015, between Croy Engineering, LLC and the City of Smyrna. AGR2025-020: The same as above but for SPLOST 2022. ATH2025-101: Eric Randall, Public Works Director, explained that this is a request based on an evaluation that was performed of the storm water runoff that discharges from Memory Lane and passes through the properties of 1533, 1523, 1503, and1493 Collier Drive. This request will improve the current condition as the conveyance system in place now is not adequately sized nor did the system ever have proper drainage easements associated with it. All work will be properly documented and recorded as part of this request.

ATH2025-097: Kirstin Robinson, Deputy City Administrator, stated that the State made changes to the threshold for Public Works construction contracts during the 2025 General Session increasing the threshold for sealed bids from $100,000 to $250,000. The City mirrors the State for Public Works contracts so we need to make the update. The City also wants to increase the sealed bid threshold for non-public works contracts from $50,000 to $100,000. Several other minor tweaks and adjustments to the policy have also been made in this update. ATH2025-097: Chief Zgonc explained that they began looking at this program two years ago. There was too much reliance on tasers, and they wanted to move from that to improved control in a safer and more efficient manner. They chose a program that fits their needs and scheduling in the City of Smyrna for officers to do on duty.

6. Other Business / Staff Comment Kristin Robinson, Deputy City Administrator: • Council approved a resolution, but tweaks needed to be made – DDA approved the newer version, and it now has to come before Council to be approved again • Required to have three public hearings for millage rate adoption – proposing to have a Special Called meeting on July 14 and an earlier start on July 21 Councilmember Wilkinson asked if CDBG funds fund the marshals. These funds are mainly dedicated to Rose Garden. Mayor Pro Tem Gould mentioned that staff was very responsive after storm damage. Mayor Norton stated that StillFire will start going vertical weather permitting. He asked Richard Garland about the Nasa Tophat program. Mr. Garland stated there are 600 registrants so far. He is awaiting a resident vs non-resident breakdown. Councilmember Hines said they had their CMA meeting. She commended Parks and Recreation and Communications for adapting to the storm that came through during the concert. Councilmember Oglesby attended the concert this past weekend, and he noted that the turf drained well. Juneteenth is next week starting at 5:00 – 10:00. He asked that Mayor and Council be there at 7:30 to be recognized. Congresswoman Lucy McBath will be in attendance. The majority of the performers are volunteering their time and service to the event. Paul Osburn, Deputy Public Works Director, said he has a couple quotes for the dock at $100K and $50K to return it to the way it was. Discussion has taken place on whether to raise the dock to minimize the amount of sediment buildup or to return it to its original position. 7. Executive Session (As Needed)

A. COW2025-067 Executive Session to discuss Legal item. Councilmember Latonia P. Hines made a motion Enter into Executive Session to discuss a legal item; seconded by Mayor Pro Tem / Councilmember Tim Gould. The motion Enter into Executive Session carried with the following vote: Aye: 6 – Councilmember Pickens, Councilmember Hines, Councilmember Lindley (virtual), Councilmember Wilkinson, Councilmember / Mayor Pro Tem Gould, Councilmember Oglesby Nay: 0 – None Absent: 1 – Councilmember Welch Councilmember Glenn Pickens made a motion Return to Regular Session; seconded by Councilmember Latonia P. Hines. The motion Return to Regular Session carried with the following vote: Aye: 6 – Councilmember Pickens, Councilmember Hines, Councilmember Lindley (virtual), Councilmember Wilkinson, Mayor Pro Tem / Councilmember Gould, Councilmember Oglesby Nay: 0 – None Absent: 1 – Councilmember Welch

8. Adjournment Mayor Derek Norton adjourned the June 12, 2025 Committee of the Whole meeting at 7:35 PM. Facilities are provided throughout City Hall for the convenience of persons with disabilities. ******************************* THIS MEETING WAS PROPERLY NOTICED AND POSTED AT THE FOLLOWING LOCATIONS IN ACCORDANCE WITH THE NOTICING STANDARDS AS OUTLINED IN O.C.G.A. 50-14-3: The City of Smyrna website – www.smyrnaga.gov City Hall, 2800 King Street SE, Notice Boards