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Meeting minutes · summary
Mayor & Council Retreat - Lanier Islands - Combined Session
Summary in the published minutes, not a verbatim quotation.
It will need to be brought up to code Georgia Power Building: • IT, Human Resources, and Utility Billing may be moved to GA Power building • GA Power building is on a transit line, City Hall is not, so it is more convenient for payments, etc. • Awaiting structural engineer • Court to move to HR/UB area which will alleviate foot traffic in City Hall • Court Services to be renovated to hold council spaces – meeting spaces, offices, etc. • Timeline – within the next year Lanier Islands Legacy Lodge & Conference Center 7000 Lanier Islands Pkwy Downtown Surface Lot: • Original contractor hit a spring and cannot finish • Total of 44 parking spots • Should be completed by July Castelaw Site Purchase: • Zoned for high density, LOI, general fund may fund its purchase rather than bonding • Walton has a master plan for that site, three weeks to a month for appraisal • Future recreation use • They wanted to have senior living in the back with city use in front IGO Land Purchase: • Approved a 290-unit apartment – Worthing • Funded from parking deck line item • LOI with Worthing, placeholder for future city facility Downtown Bathroom/Playground: • Part of the Splash Pad with the reflecting pool was a design disaster • Bathroom will go where the train park used to be • Delay on the playground equipment • Hoping everything will be done in July • Bids and plans took longer than expected Street Resurfacing: • 2022 SPLOST overages will go toward this = $10M • $20M can go toward bond debt Bridge over Cobb Parkway • $3.3M city portion • Partnership with Cumberland CID • Attempting to get funds from ARC and other entities Mayor Norton explained that these projects were discussed for a couple hours earlier. The overarching theme of that discussion was how the story is being communicated internally and externally.
Summary in the published minutes, not a verbatim quotation.
($1.6M from GF) • $694K for worker’s compensation ($639K from GF) • $1.37M use of committed funds Debt Obligations • $66,238,690 total outstanding bond debt • $8,931.086 scheduled for FY27 o 122,232 from TAD Fund o 6,160,739 from the General Fund o 218,227 from previously committed funds o 2,493,697 from SPLOST Capital Projects Schedule FY2027 FY 2028 FY 2029 FY 2030 FY 2031 General Fund 3,553,000 5,022,000 5,510,000 2,852,000 840,000 E-911 - - - - - Water Sewer 5,987,000 6,252,000 4,337,000 4,629,000 4,903,000 Storm Water 1,540,000 1,571,000 1,602,000 1,634,000 1,667,000 Vehicle Replacement Fund FY2027 FY 2028 FY 2029 FY 2030 FY 2031 Scheduled Replacements 1,199,000 2,453,000 2,274,000 1,479,000 565,000 New Req. and Early Repl. 675,000 137,000 - - - Emergency Funds - 100,000 100,000 100,000 100,000 Total 1,874,000 2,690,000 2,374,000 1,579,000 665,000 • 21 scheduled replacements in FY27 o 4 new vehicles o One upgrade Personnel Requests Recommended Department Title Number Requested Impact Facilities Maintenance Tech 1 31,347 Parks Maintenance Parks Maintenance Tech I 2 31,347 Total 3 62,694 • Facilities Maint Tech budgeted at 50% of fiscal year. • Parks Main Tech budgeted at 25% of fiscal year. Fund Proposal Budget Impact Fire Increase from 2.5% to 5% for supplemental mandate pay in Fire Prevention. 12,800 Total 12,800 Schedule • May 14: Presentation at COW Meeting • May 18: Formal budget presentation and public hearing at Council meeting • May 28: Final review at COW • June 1: Formal budget adoption at Council meeting
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Meeting minutes · summary
Committee of the Whole Meeting
Summary in the published minutes, not a verbatim quotation.
The committee functions within a general plan that is approved FY 29 Annual 10% Maintenance Allocation Varies Annual 5% allocation for future large-scale project Varies Fire Hydrant Program $10,000-20,000 3 Utility Boxes $9,000 Retaining Wall Mural in priority location $10,000 Major Sculpture or Artist-designed play structure $200,000 FY 29 Total $239,000+ by Council, and the committee makes decisions within that plan. Mayor Norton asked Ms. Haynie to send Mayor and Council any formal approvals made through the committee so Mayor and Council are all aware of the projects moving forward. Ms. Talarico stated that approval is tiered. Large scale and large cost projects will definitely come before Council. Mayor Pro Tem Gould expressed that the ARTery is important and has been a topic for quite some time, so he asked that if there is a project that is not moving forward or having difficulty moving forward, especially on city-owned property, he would like that to come before Council to see if there is anything Council can do to assist.
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Automatic captions
Mayor and Council Meeting
Speaker not identified in source
So all these revenues and expenditure numbers are the same as last year except for the transfer from general fund, which has actually gone down a little. The reason for that is that we did have an employee budgeted any 911 that was working out of the police department. So, we moved their salary over to the police department. So, it's really uh not an increase there. And then for intergovernmental revenue, this would be our Georgia Crime Information Center. It's money that we receive from other cities that run that. So, then you see a breakdown at the bottom of salaries and benefits. You'll see uh as is the case for any city and especially ours that the vast majority of money would be paying the people that do the work. Going next to our hotel motel fund, we do have a pretty significant increase for hotel motel taxes. That's B that's an increase based on the budget. This is actually around the same that we're projecting to collect through hotel motel taxes. Uh for a few big expenditures we are budgeting a use of reserves of $597,000 going and going down to expenditures there. There is a set formula for it says payments to Cobb Galleria transfer to general fund. Whatever uh set percentage of that money that we collect for hotel motel taxes has to go to the general fund and to payments to the Cobb Galleria. So we're budgeting a little bit of an increase with that. And then we'll also see operating costs and benefits with that fund as well. Then our water sewer fund. So on our next slide, we'll talk a little about rates, but just to cover cover that here for our water sewer base rate and usage, which would be 23.5 million, obviously our biggest expenditure. I'm sorry, that's our revenues. And if we go down to look at wholesale purchase of water for expenses, 13.8 million.
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Meeting minutes · summary
Committee of the Whole Meeting - A. MAX BACON CITY HALL, HR TRAINING ROOM
Summary in the published minutes, not a verbatim quotation.
A. COW2025-065 Project Updates from Staff Carson Haynie, Special Projects Manager, provided information regarding CON2025- 004 (Rebuilding Together Atlanta) and CON2025-006 (Designing Local contract extension, ATH2025-105 (“Race to See 5K” road closures and permit), AGR2025-026 and AGR2025-028 (CDBG Amendments No. 3 and No. 4). Jennifer Bennett, Community Relations Director, provided information regarding 2025- 227 (Radio Partner/activities). Mike Jones, City Administrator, discussed updating the Mayor and Council alternating between staff updates and project updates. He asked that council express which projects and departments he wants updates on specifically so further detail can be provided, though a spreadsheet with all projects and staff updates will be available. Richard Garland, Community Services Administrator, provided the following updates Creatwood Park Next Steps: Complete Final Checklist Open Park: Monday, June 16th Ribbon Cutting: Friday, June 27th River Line Park Splashpad Infrastructure is being installed, removal of old concrete slabs, installation of sewer line Next Steps: Layout building Foundations Plumbing Anticipated Completion: Rain is impacting schedule with an anticipated completion date of December 2025 Village Green Bathroom & Playground Next Steps: Playground equipment footer install Shade structure foundation install Building vertical Anticipated Completion: Behind schedule with an anticipated completion date of August 2025 Tolleson Park Aquatics Next Steps: Complete Demo Grade out to pad ready site Design Work ongoing, schematic designs submitted this past week for staff review Anticipated Completion: April 2027 Sports Lighting Conversion Next Steps: Completing Jonquil Park Anticipated Completion: July 2027 Other Projects: Tolleson Park Bridge Replacement (SPLOST): • Pre-bid meeting scheduled for June 17 Rose Garden Park Pavilion and Playground (CDBG): • Foresite is completing final Construction Documents • Anticipated date to open project for bids is Fall of 2025 Riverview Park Trail (TPL): • Formal agreement signed between City and TPL. Construction to begin this summer. Architectural Services: • Qualifications received – in staff review. Deadline for staff review is June 20. Firm interviews to follow.
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Meeting minutes · summary
Mayor & Council Retreat - Lanier Islands
Summary in the published minutes, not a verbatim quotation.
from the city until their new church is completed • Councilmember Welch asked about the process going forward after citizen input. Andrea Worthy will be providing an update tomorrow • The property is 9 acres plus another ½ acre from neighboring property • There is a requirement by the bonding agency that the city has to have a certain percentage of expenses in general fund = $17.5M First Baptist Chapel Renovation: • $500K in bond, sold the Atlanta Rd property ($3.3M) – part of this bought the GA Power building, part of it is sitting in a bond disposition account • December 2027 – the new church building may be substantially complete • Timeline to spend the $1.7M – by end of December 2026 • Mayor Pro Tem Gould asked about ADA compliance. It will need to be brought up to code Georgia Power Building: • $1.5M for renovations to be completed by April 2026 • Awaiting a structural engineer’s review Lanier Islands Legacy Lodge & Conference Center 7000 Lanie Islands Pkwy • Plan is to move Water/Utilities, Human Resources, IT, and maybe Community Relations • Discussions have taken place to move Community Relations upstairs to the back two offices • City Hall – Court Services takes over UB and HR current areas • Court Services – Council wing, meeting spaces, office spaces • Councilmember Welch would like to see an RFP for a Phase I facilities plan and a Phase II Interior Layout Plan Downtown Surface Lot: • Funded from parking deck • Should be completed by July • Permits and bonding still need to be secured • Surface lot is tying into larger lot • Councilmember Oglesby expressed concern that the parking lot will not be completed by the time some events are taking place (Juneteenth) - construction should not impact current parking Castelaw Site Purchase: • Zoned for high density, LOI, general fund may fund its purchase rather than bonding • Walton has a master plan for that site, three weeks to a month for appraisal • They wanted to have senior living in the back with city use in front • Comfortable with $1.5M IGO Land Purchase: • Funded from parking deck line item • LOI with Worthing, placeholder for future city facility Downtown Bathroom/Playground: • Met with contractor, Couch Group • Started this August 8, 2024 – soil issues • SPLOST project – late July for playground • Staff said there were issues with the pavers on King Street • Headed toward closing King Street permanently from Bank to Powder Springs • At the point when staff knew this was not going to be done on time, let council know – communication issue • Suggestion
Summary in the published minutes, not a verbatim quotation.
A. COW2026-030 Review of the May 4, 2026 Mayor and Council Meeting Agenda ATH2026-056: Paul Osburn, Interim Public Works Director, stated that this is a request based on the need for city staff to install the newly purchased traffic bollards around the green space area in three different locations. Two locations along King Street and one location on Village Green Circle. The requested length of the closure – 10 days – is based on the required design specifications from the manufacturer. ATH2026-058: Paul Osburn, Interim Public Works Director, stated that this contract modification is based on a request to add six additional city roads to be milled and overlayed due to additional funds acquired from FY 2026 LMIG supplemental funding from GDOT. While C.W. Matthews was previously awarded RFQ-26-014 they are still currently the city’s paving contractor. It will be beneficial to utilize their contract pricing to perform the additional work. The previous contract amount was $4,094,504.67 the additional amount is $966,769.78 to bring the new total in an amount not to exceed $5,061,274.45. CNV2026-005: Paul Osburn, Interim Public Works Director, stated this is based on a citizen request that has a segment of land behind their property located at 1565 Roswell Street SE. The property owner has requested the City of Smyrna deed ownership of that segment to the individual owner since the city has no use or plans of utilization for the old alley way segment. PH2026-021: Paul Osburn, Interim Public Works Director, explained that he has not received everything needed to move forward with this yet, and if he does not receive those documents tomorrow, this will be removed from the agenda. This allows for use of towers to be able to use the new water meters reading system. More information will be provided later.
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Automatic captions
Mayor and Council Meeting
Speaker not identified in source
182 public hearing fiscal year 2027 proposed budget. Can we start the clock? Landon is presently making a long presentation. Heather, do you know where this is? Down there. Yes. Yes. Yes. Yes. [clears throat] All righty. As a reminder, this is uh an overview of the FY27 budget, not a detailed explanation. I would refer everyone to the bottom right corner. Most of these slides have page numbers. if you want to know more detailed information, we'll try to get through this uh thoroughly but efficiently. So, just an overview of what we'll be going over tonight. The we'll kind of hit most of our funds, our general fund, E911, hotel, motel, water, sewer fund. That's where the majority of uh the operations of the city run out of those funds. and then go through our personnel, our new personnel recommendations, any fee changes we have, debt obligations, capital projects. So, just to look at our total FY27 proposed budget, we'll see this is actually showing as a decrease over the FY26 revised budget. Uh, going through these quickly, the general fund, we do have an increase. That's typical for what we see in our general fund. That's where the majority of city operations run from. Then our special revenues fund. We're seeing a decrease there. Uh two of the big reasons for that is we had a big grant, just a one-time grant for this year that we won't be having next year. And then our ARPA fund, that's the American Rescue Plan Act, uh from federal government. All that money had to be spent by the end of um last year. And then we do have increases in a few of these special revenue funds like Hotel Motel. Uh our donations and special fees are spending a little extra money from a few of those projects. our capital projects went down.
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Automatic captions
Mayor and Council Meeting (Millage Rate Public Hearing #3)
Speaker not identified in source
It looks like you got some support coming up. Yeah, I was going to say I can see my engineer coming over my shoulder and he is really He needs to be sworn into Thank you. Thank you for being here. Do you have any more questions for me or do you want me to just turn it over to him? Oh, sure. Who whomever? Okay. Yeah. Hey, thanks. And your name? Jamal Raglin. Jamal Raglin, you can't hear me. Wow. [laughter] Oh, the rain. Yeah, I'm sorry. I do apologize. So, my first question uh and I'll repeat that was in reference to elevation in the garage. And I think you you actually did answer that question, but did you have more input on that? That was a concern at the last zoning and commission meeting. Correct. Correct. Yeah, she answered on it. So, basically with the elevations on the first level, the main level, uh, you got two stories going up and then on the back side, the garage is one level down. So, on the rendering that we had best to shown, you're basically going down one floor to help with the retaining walls and everything like that to address that situation from last meeting. Okay. So speaking on retaining walls, that also was a topic of conversation. So uh first can you go a little more in depth on retaining wall and how that natural barrier will be set up with the retaining wall or if there will be one? So depending if we go with the garage being the lower level, then we'll probably need like a one maybe two foot retaining wall. If we were to be all four stories, then four feet would be the natural the regular height. But with the retaining walls, there are different retaining wall mechanism depending on appearance and everything like that.
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Meeting minutes · summary
Committee of the Whole Meeting
Summary in the published minutes, not a verbatim quotation.
A. COW2026-001 Update on Upcoming New Traffic Signal Installations Citywide No discussion took place. This will be discussed at a future Committee of the Whole meeting.
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Meeting minutes · summary
Committee of the Whole Meeting - A. MAX BACON CITY HALL, HR TRAINING ROOM
Summary in the published minutes, not a verbatim quotation.
A. COW2025-032 Review of the March 3, 2025 Mayor and Council Meeting Notice and Agenda Councilmember Lindley spoke about his meeting with Pastor Pennington of Smyrna First Baptist Church. He indicated they would be breaking ground in the fall and in their new building around New Year’s, 2027. He explained that they asked about expanded water retention opportunities. Mayor Norton suggested that, because there are around 240 people who RSVP’d for the Smyrna Arts Council Artist Recognition, they come to City Hall at 6:30 PM after their reception and forego the Pre-Council meeting to recognize the artists. All were in agreement. ATH2025-034: Kristin Robinson, Deputy City Administrator/CFO, explained that Windows 10 is end of life effective October 2025. The City has 83 laptops, 36 desktops, 76 PD Toughbook/Rugged Laptops, 7 other specialty computers that are due for replacement due to the Windows 10 EOL that must be upgraded before the October deadline. IT requested funding for these replacements during the CIP process for the FY 2026 budget. Administration and Finance recommended committing funding the the FY 2025 budget to have adequate time to get the computers ordered and replaced ahead of the deadline. In a previous budget amendment, we amended and increased the FY 2025 revenue budget for unbudgeted HB 489 revenue that will offset this expenditure increase. POL2025-001: There will be a discussion about fees and cost recovery during the budget process. ATH2025-035: Paul Osburn, Deputy Public Works Dir., explained this request is based on the Public Works restructuring of the Warehouse Division to reclass current positions to allow for future progression as well as removing the supervisory position that was deemed unnecessary for the efficient and effective operations of the warehouse division. There will be an increase in salaries of $5,424.00 in total; however, there will be no budget impact due to the removal of the supervisory position that was previously over warehouse staff. This request is based on the recommendation of Public Works and Human Resources. ATH2025-040: Paul Osburn, Deputy Public Works Dir., explained that this request is based off the findings that the city’s 60-inch corrugated metal storm drainpipe has failed and is causing the roadway to fail. The city is replacing the existing corrugated metal pipe with a new concrete box culvert. The anticipated length of construction is approximately 35 days. This occurred due to utility conflicts as well as minor unforeseen scope changes due to additional failed storm drainpipe that was determined unsafe and needed replacement.
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Meeting minutes · summary
Committee of the Whole Work Session Meeting
Summary in the published minutes, not a verbatim quotation.
5. Other Business / Staff Comment Mayor Norton – Little League parade will be on Saturday from Campbell Middle School to Brinkley Park. The St. Patrick’s Day celebrations will be this weekend. StillFire opens Friday officially. Their programming line-up is great, and there are really good partnerships with other Smyrna businesses. Mayor Norton also read a complimentary letter from former Fire Chief Roy Acree. Councilmember Hines – She heard five people say this week how happy they are they live in Smyrna. She announced the Women’s History Month Luncheon which will be hosted by Lori Wilson from WSB. The historical honoree is Louise Lindley because of her involvement with the Smyrna division of Rosie the Riveters. She said to go to social media to find the link to nominate a current nominee who would be somebody who lives in city, makes a significant contribution to city, and/or does business in Smyrna. It will be held on Friday, March 27 at the Reed House. Councilmember Welch – Saturday, Smyrna will host a shredding event. Councilmember Wilkinson – Mentioned she knows some neighbors who were machinists as part of the Rosie the Riveters movement. Mayor Pro Tem Gould – Thanked Mark Wolff and Paul Osburn for the Collier Road response. Kathy Young is leading the college and career fair at Campbell High School tomorrow. Mike Jones – On Monday, the Citizen Academy will meet ahead of the council meeting in the HR Training Room. The South Cobb public information hearing will be on Thursday. There will be display boards, people from GDOT, and Smyrna consultants. It will be the most updated plan from Concord to Windy Hill. 6. Executive Session (As Needed)
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